Rekha. B.K Job Seeker Profile

Job Category : Others

Qualification : BA

Work Exp : 10 years

Address : Rekha.B.K.Office Administrator, City View Project, Conflunence Project Managment, Bangalore 560032

City : Bangalore

State : Karnataka-560032

Email Id : renurekha007@gmail.com

Contact No. : + 91 9945381147

Profile Description : Organization Confluence Project Management Consultant Pvt Ltd. Role/Designation Office Administrator and Document Controller Candidate Brief: CANDIDATE NAME B.K. Rekha Date of Birth 01-06-1978 Current Company Confluence Project Management Pte Ltd [MNC] –City View Project. Designation in the Current Company Office Administrator/ Information Co-Coordinator In charge Previous Company Space Konstryst Pvt Ltd[Project Management Consultant Hyderabad] LNTBHAL-Trident Hotel Project,-Devanahalli International Airport, Bangalore. India Packaging Pvt Ltd, Bellary Road, Bangalore Priya constructions Under Gammon India Pvt Ltd, Bellary road, Bangalore Highest Qualification B.A Total Experience 10 Years Skills / Area of Work • Handling EPABX System, • Responding to incoming and outgoing calls, • MIS Work • Keeping a track of incoming and outgoing couriers. • Maintaining stationary and attendance registers. • Public dealing, wailing visitors. • Taking care of all the correspondence • Attending queries and escalating it to concerned department, • Maintaining all office files, Looking into follow ups, • Check Daily Mails, Purchase entry in Registers • Placement of letters, Scanning and Drafting Important Letters. • Customer Handling, Fixing Appointments of Directors with Associates and Discrepancy Resolution. • Purchase and maintenance of stationery, • Arrange -housing activities Conferences, Training & Events. • Arrange Vehicles for top management & staff • Manage Security & Housekeeping. • Cafeteria Maintenance. • Taking dictation, drafting letters, Proceeding of Office orders, Meeting Notices, Circulars etc.. • Maintenance of Imprest/Petty Cash Accounts • Maintaining the Staff Attendance and leave records Admin related bills processing. • Maintaining the Inward, Outward, Visitors log registers • Coordination with company IT departments for handling the computer issues of staff. • Computer, Platter printing machine[for drawings] ,Scan & Xerox machine operation As a document Controller: • Responsible for entire documentation (Hard as well as Electronic Copy) of Project. • Responsible to collate all technical details from various departments and logging in to spread sheet. • Ensuring ISO compliances for documentation. • Updating Monthly, Weekly and Daily Progress reports and issuing to client on weekly bases. • Reporting DLR & Concrete Progress to Client\\PD • Issuing drawings and documents to pre- determined recipients and reports to client. • Prepare reports from the document\\drawing register as required. Highlighting areas of concern. • Filing all drawings and maintaining documents. • File all superseded drawings and documents. Assisting Project Director and Project Managers when required. • Issuing documents by ACONEX (Electronic Document Management System). • Updating Monthly, Weekly and Daily Progress reports and issuing to client on weekly bases. • Maintaining an orderly and efficient filling system of all records, documents and Correspondence soft and hard.. • Preparation of Comparison statement for Quote. • Follow up with the Vendors as and when required as per the instructions of the managers. • Preparing the Project directory and Organization chart AS HR • Taking Care of Joining formalities of the Employees • Co-ordination with the new jonnies of the internal employee • Issuing the Offer Letter and explain the salary details • Employee Relationship Management • Handling Exit Interview • Performance Management System • Processing Employee PF, ESI, Mediclaim & Other Employment Registration forms • MIS Reports , Policy Implementation ,Competency Mapping , Compensation and Benefits Policy , Attrition Issues • Taking Care of Complete Staff Data Base. • Pay-roll processing with regard to labor laws. • Monitoring PF, ESI, PT Calculations, Remittances, Fillings, etc. • Taking Care of routine Tax planning Co- ordination for the Employees. • Monitoring Relieving Procedures and Settlements & General administration-related work and Employee Co-ordination. • Marinating the Contract Employees details • Searching the database/web/jobsites to source out the required resumes /cv • Speaking/Emailing to the screened/short- listed resumes and checking their availability and interests • Sell and forward the interested candidate resumes to clients against requirements with the help of senior recruiter (recruitment team) • Maintain excellent resume to interview conversion ratio • Training the candidates on interview pattern and interview tips for all the rounds of interview • Coordinate interviews efficiently and make the event happen • Man Power Planning , End to End Recruitment Process , Joining formalities and relieving procedures , Client Management, IT Skills Training to understand the technical requirements Present CTC 2.5 Lacs/Annum Expected CTC 3.0 Lacs/Annum Notice Period 01 Month B.K. Rekha C/o. Krishnamurthy, #15, Snehanagar, Amruthahalli, Byatarayanapura Bangalore 560 092 Cell: 91 9945381147 E-mail: renurekha007@gmail.com ___________________________________________________ _______________________________ Brief description: Experienced Project/Office Administrator & Sr.Document Controller, HR assistant, Secretarial, Front office executive working on large-scale projects from past 10 years. Key Skills: Office Administrator, FOE and Document control & Secretary & HR Skills Handle customer requests promptly. To keep a record on people who have come to the office. Maintain records of their queries /feedback. Handling cash and also maintaining account records are one of the duties of front office associate. Calling customers and confirming appointment. Thorough knowledge about the various documents used by an organization, its prescribed format and submission procedures. Ability to study data carefully to detect mistakes and errors within the documents. Willingness to work extended hours and under pressure situations. Capability to organize, prioritize and multitask as per the requirements. Technically competent at using data management software’s and MS Office tools. Employment: July 2011 – Present: Office Administrator and Document Controller/ Information Co-Coordinator In charge. Confluence Project Management Pte Ltd[MNC] Project - City view, Near HMT Bhavan, Mekhri Circle– Bangalore – India – 560300 • Responsible for entire documentation (Hard as well as Electronic Copy) of Project. • Responsible to collate all technical details from various departments and logging in to spread sheet. • Ensuring ISO compliances for documentation. • Updating Monthly, Weekly and Daily Progress reports and issuing to client on weekly bases. • Reporting DLR & Concrete Progress to Client\\PD • Issuing drawings and documents to pre- determined recipients and reports to client. • Prepare reports from the document\\drawing register as required. Highlighting areas of concern. • Filing all drawings and maintaining documents. • File all superseded drawings and documents. Assisting Project Director and Project Managers when required. • Issuing documents by ACONEX (Electronic Document Management System). Sep 2007 – July 2011: Secretary cum FOE and & Document Controller — L&T BAHL – Construction of Trident Hotel Project Airport at Bangalore – Bangalore – India – 560300 Feb 2005 - Aug 2007-Office Manager in Priya construction under Gammon India pvt Ltd: Godrej Woodsmen [Residential] project Bellary road Jan 2002 - Jan 2005-Secretary, Admin Asst and documentation in India packaging Pvt Ltd, Kodigehalli, Bellary road • Supervising the document control department. • Following up with site engineers ensuring timely return of the vendor documents and in-house superseded drawings. • Coordinating with the head of delivery and development to ensure that required documents are obtained and distributed correctly. • Responsible for the archiving of project documentation and ensuring that client can easily retrieve them. • Providing various reports for project management, client, site personnel and subcontractors. • Maintenance of electronic and paper filing systems and associated logs. • Maintaining all Master Copies of Project Documents. • Review and maintain document control register and reporting to project manager. • As Constructed Documents (Final Documentation) Preparation and submission to Client. • Maintaining document control register and reporting to project manager. • Managing client queries and taking prompt and timely action as required. • Regular co-ordination with site team and project manager to update technical site related issues and correspondences. Education: BA B.K.Rekha Signature Place: Bangalore